Courses, Blueprints, Briefings, Blockers, and Pulse — together in last-update order.
Collab365 Team
SharePoint Advanced Management lifecycle policies combine ownership, inactivity and attestation so named owners confirm purpose before archive. Simulation on Teams-connected sites surfaces ownership gaps without delete-first cleanup.
Collab365 Team
Microsoft 365 Business Basic, Standard and Premium users now get 100 GB primary mailboxes via EXCHANGE_STORAGE_50GB. Effective quota can stay lower with custom limits; standalone Exchange Plan 1 remains 50 GB. Check Graph and PowerShell before licence changes.
Collab365 Team
Microsoft Purview Data Lifecycle Management adds an Archive action to retention policies for inactive SharePoint Online and OneDrive files. Content moves to Microsoft 365 Archive with compliance discovery preserved but is excluded from Copilot indexing. The feature is off by…
Collab365 Team
SharePoint Catalog Management groups tenant sites by department, region, cost centre or custom properties. Flat site lists slow governance answers; categories aligned to real ownership and lifecycle decisions help small IT teams report and prompt admin agents reliably.
Collab365 Team
Microsoft is moving Teams Rooms on Android, phones, panels and SIP device management from the Teams admin center to the Teams Rooms Pro Management Portal, with overlapping TAC controls retiring by end of September. Admins must validate inventory, Admin Agent versions and update…
Collab365 Team
OneDrive Hero Link aims to put sharing and permission control behind one link. Small IT teams should pilot copy-link and email sharing, capture UI changes, and refresh one-page guidance before phased rollout, without treating it as a permissions cleanup.
Collab365 Team
Enabled Conditional Access policies pull in groups, directory roles and exclusions, so seat counts alone miss licence gaps. A Graph PowerShell scope report lists member accounts to check against Entra P1/P2 assignments, break-glass design and exclusions without treating the…
Collab365 Team
Microsoft Purview preview (mid-August 2026) lets admins apply DLP and auto sensitivity labels to Google Workspace, Box, Dropbox, Salesforce and other connected apps. Centralizes rules once split with Defender for Cloud Apps, but dual policies risk conflicts and add licensing…
Collab365 Team
Microsoft starts disabling Exchange Web Services in Exchange Online on 1 October 2026 and retires it in April 2027. Backup, signature, room booking and archiving tools need AppID allowlisting with EWSEnabled=True by 31 August 2026 or they stop working.
Collab365 Team
Entra admin center shows an informational banner when Conditional Access policies cover more users than Entra ID P1/P2 entitlements. No enforcement or billing change; prompts review of All-users scopes, guests, and unlicensed identities before licence talks.
Collab365 Team
Microsoft’s August 2026 SharePoint Server security update covers RCE and related flaws. Farms using Workflow Manager must install KB5002799 first and follow the debug-flag step for classic setups. Admins should inventory farms and verify a known workflow after patching.
Collab365 Team
SharePoint Online and OneDrive may extend sensitivity-label support to OneNote and video files so protected content remains usable with search, eDiscovery and DLP. Admins should confirm the report, then pilot labelled notebooks and videos instead of leaving them as permanent…
Collab365 Team
Microsoft 365 Copilot retrieves SharePoint content through existing Graph permissions. Oversharing, guests, broken inheritance, and ownerless sites become visible in AI answers. Small admin teams must triage scattered access risk before rollout.
Coded appCollab365 Team
An authenticated web dashboard for a Microsoft 365 admin that imports one SharePoint site-permissions CSV, creates a queue of sites with visible review flags, records human follow-up and decisions, and exports a dated Copilot rollout review log.
Who builds it? You direct an AI coding tool, then review and test the result.
Before you start: A coding workspace, hosting and data choices, test data, and a defined technical review checklist.
Collab365 Team
A department head requests files deleted months ago. Recycle bin retention has expired, site-collection restore is too narrow, and no Purview retention or paid backup was set because leadership assumed the cloud was backed up.
Existing-tool setupCollab365 Team
One Microsoft List named Restore Request Tracker and one short Restore Checks Guide.
Who builds it? You can follow the guide and complete the setup yourself.
Before you start: Access to the tool, permission to change its setup, and sample data.
Collab365 Team
File server retirement forces a SharePoint structure decision most admins were never trained to make. Tools copy bytes; sites, libraries, metadata, ownership, and what to leave behind still need a clear design so lift-and-shift does not recreate the mess.
Existing-tool setupCollab365 Team
One Microsoft List in an approved IT-owned SharePoint site. It records one row per top-level folder area using fourteen named columns, controlled choices, six saved views, simple IT permissions, a safe leadership route, and a tested Excel export.
Who builds it? You can follow the guide and complete the setup yourself.
Before you start: Access to the tool, permission to change its setup, and sample data.
Coming next
Live 26th Aug 2026Collab365 Team
Project guest access in Microsoft 365 Teams and SharePoint often outlives the work. Inactivity is not a removal verdict. A one-workspace closeout checks group membership, SharePoint sharing, and owner approval before narrowing access without directory deletion.
Live 26th Aug 2026Collab365 Team
Project guests often remain in Teams and SharePoint after work ends because nobody owns the closeout decision. Microsoft 365 admins need an owner-confirmed review path before removing guest access without disrupting valid collaboration.
Live 16th Sept 2026Collab365 Team
SharePoint sharing reports flag links and guests but cannot confirm business need. This checklist guides admins through evidence collection, owner routing, decision records, and controlled next actions before Copilot rollout without premature revocation.
Live 16th Sept 2026Collab365 Team
SharePoint admins in small M365 teams see sharing links, guests, and external access pile up but cannot tell which remain justified. Stale project links, contractor guests, and ownerless sites raise risk before Copilot. A defensible owner-review workflow is needed before…
