My Microsoft 365 tasks are everywhere and I do not know what to review

I started the day by flagging three emails in Outlook and felt good because at least I had not let them disappear. In the morning meeting, I wrote two actions into a Loop note and someone else added a Planner card while we were talking.

By lunchtime I had also promised someone in Teams chat that I would send a file tomorrow, and I added a private reminder in To Do so I would not forget. The small win was that I captured the work instead of trusting my memory.

The pain was that capture did not make the system trustworthy. By mid-afternoon I was checking Outlook flags, To Do, Planner, and the meeting note to work out what I actually owed. I completed two small tasks and updated one shared Planner item, so the day was not a failure.

But I ended it with that familiar anxious feeling that something important was sitting in the wrong place. My dream is to have one simple routing rule: personal work goes here, shared work goes there, meeting actions get reviewed there, and waiting-for items have their own lane, so my review is a calm check-in rather than a search party.