SharePoint launches workflow app with Copilot templates

Microsoft has launched a new Workflow app inside SharePoint document libraries. It automates notifications and approvals for documents, lets Copilot generate summaries and insights from content, offers quick steps to update metadata, and integrates with Teams for alerts and channels. Users can set up scheduled AI reports delivered by email or Teams. The lightweight tool uses pre-built Copilot prompts and focuses on simple processes without complex outside connections. Announced March 23, 2026.

If your organisation battles hundreds of unused collaboration spaces and an intranet where users hunt endlessly for files, this app puts straightforward automation directly into document areas, slashing setup time for everyday processes like approvals and alerts. No design skills needed, just pick templates and go. Scheduled reports push insights to inboxes or chats, so people get what they need without digging through abandoned sites. Built-in approvals enforce steps before content spreads, helping small teams impose governance that sticks. As AI starts surfacing everything, these workflows create guardrails to control access and flow, preventing chaos from exposing the mess.