I built our Copilot training deck three months ago. Half the screenshots no longer match the product, a colleague pointed it out mid-session, and I do not have the hours to redo it every month.

Tuesday is session day. I get in early to run through the deck I built in spring, the one I was proud of, forty slides with a screenshot for every step. On slide nine the Copilot panel in the screenshot has a button that no longer exists. I make a note. By slide twenty I have six notes.

The session itself half works, and there is a genuinely good moment: the meeting recap demo lands, someone says out loud that it will save her an hour a week. Then I hit the Excel section and the menu in my screenshot does not match the menu on screen. A colleague says, helpfully, I think that changed last month. Everyone is kind about it. It still stings, and two people visibly check out.

Afterwards I sit with the deck and do the maths. Re-shooting the screenshots, re-testing the prompts in five apps, fixing the recorded walkthrough: that is an afternoon I do not have, and even if I spend it, next month's update starts the decay again. The official Microsoft deck I could swap in has the same problem, just with nicer fonts.

What I actually want is a kit that does not rot: slides that teach the pattern instead of the pixels, one live demo I verify the morning of the session with a fallback if it breaks, a short list of the few screenshots I deliberately keep and a thirty-minute monthly sweep that tells me exactly what to fix. Then training day stops being an ambush.