Microsoft lets Power Automate share one process licence across 25 flows
Power Automate users can now share the capacity of a single Process licence across up to 25 cloud flows. These flows must sit together inside solutions, a container for organised automations. The shared limit stands at 250,000 actions per day, hitting general availability in April 2026. This applies to high-volume unattended flows, like those processing vendor emails or approvals without human input. Flows need Power Automate maker permissions, and heavy usage in one flow will eat into the group's total. Organisations save on licences for teams running many similar automations, but must watch for capacity bottlenecks.
Before, each high-volume flow demanded its own Process licence, quickly racking up costs for teams automating routine tasks like SharePoint updates or Teams alerts. Beginners often built flows standalone, leading to scattered automations that failed unpredictably when limits hit. Now, grouping up to 25 flows in solutions pools the 250,000 action allowance, slashing expenses and forcing better organisation. This curbs silent breakdowns from individual limits, but introduces group-wide risks if one flow spikes – a reliability win for scaled busywork if you plan groups wisely.
Analysis
This hands you reliable scaling for those SharePoint-to-Teams flows without IT budget fights, but scattershot grouping will just swap one failure mode for another. Inventory your top three flows today, bundle them into a new solution via the Power Automate portal, and check their daily action counts in run history to keep usage under 10,000 each.
Pulse published by Collab365 Spaces. Cite as "Microsoft lets Power Automate share one process licence across 25 flows", Collab365 Spaces.