Online course · SharePoint & Teams Admins

Clean Up Teams Sprawl Without Breaking SharePoint

Name: Clean Up Teams Sprawl Without Breaking SharePoint
Author: Collab365 Spaces

Read the full overview

A practical lifecycle cleanup course for small Microsoft 365 admin teams who need to reduce Teams sprawl without breaking active collaboration. You will build a 20-workspace cleanup board, collect owner/activity/guest/channel-site signals, classify each workspace into a safe next action, draft owner attestation messages, create archive decision records for owner-confirmed archive candidates, and set a monthly review rhythm. The course starts with manual/CSV inputs so it still works when SharePoint Advanced Management, Microsoft 365 Archive, or specific reports are not available in the tenant. This course does not authorise automatic deletion, legal records disposition, retention changes, guest removal, permission changes, or tenant-wide lifecycle automation. It teaches a low-drama review workflow: record evidence first, ask owners before irreversible actions, document archive decisions before workspace changes, and keep private/shared channel sites and retention/legal caveats visible.

intermediate
6 lessons
160 minutes

See the course outline

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What you’ll learn.

See what you’ll work on, then explore the lessons below.

Create a cleanup board that works from manual entries, CSV exports, or native Microsoft reports.
Choose a safe 20-workspace batch without starting from deletion.
Capture owner, activity, guest, storage, channel-site, archive, and retention caveats for each workspace.
Route each workspace to keep, owner-check, archive-candidate, restrict, or investigate using evidence and owner response.
Draft calm owner attestation messages and no-response escalation notes.
Create archive decision records before owner-confirmed archive-candidate rows are changed.
Define creation, naming, exception, and monthly review rules that reduce repeat sprawl.

Your learning, step by step

Inside the course.

3 modules · 6 lessons
Learn at your own pace.

Set Up the Cleanup Board

2 lessons

Sort Workspaces Safely

2 lessons

Close the Loop

2 lessons

The full course is included with access to SharePoint & Teams Admins. See access options

Before you start

Is this course right for you?

Who it’s for

Teams admins, SharePoint admins, and Microsoft 365 admins at 100-2,000 person organisations, usually part of a 1-3 person IT team.

What you’ll need

Access to a Teams or SharePoint workspace inventory, even if it is exported manually.
Permission to view basic owners, members, and activity or last modified signals where available.
A route to contact workspace owners or department managers.
Awareness of any retention, legal hold, records, or compliance escalation rules in the organisation.

Your next useful skill

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Explore SharePoint & Teams Admins, see what’s included and choose your access.

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Source note

Course published by Collab365 Spaces, reviewed by Helen Jones on 19 Jun 2026. Cite as "Clean Up Teams Sprawl Without Breaking SharePoint", Collab365 Spaces.

spaces.collab365.com/courses/sharepoint-teams-admins/clean-up-teams-sprawl-without-breaking-sharepoint-WH3poL

Clean Up Teams Sprawl Without Breaking SharePoint | Collab365 Spaces